Serra Center, a non-profit corporation, has been committed to providing dignity, respect and choice to persons with developmental disabilities since 1975.
The Program Administrative Assistant is responsible for assisting Serra Center Administrative office staff and program staff with a variety of day-to-day operational and administrative functions. The duties are primarily conducted in an office environment or at the various Intermediate Care Facility (ICF) Home sites which require 6-12 miles travel round-trip.
ESSENTIAL QUALITIES:
The ideal Program Administrative Assistant candidate will possess the following qualities:
- Professionalism
- Excellent interpersonal and customer service skills
- High standard of quality, excellence
- Organized, detail oriented, able to multi-task and work under time demands
- Enjoy working with a team
- Ability to exercise discretion and independent judgment
- Ability to prioritize tasks and possess strong problem solving skills
- Sensitivity with and ability to communicate and interact professionally with a diverse group of internal and external representatives, callers, visitors, and contacts
- Screen mail, faxes, phone calls and visitors and refer to appropriate personnel. Manage highly sensitive, confidential information with the highest level of discretion.
- Assist Program Supervisors with processing required documentation
- Assist ICF home QIDP’s with filing required documentation at the home site.
- Order office supplies, initiate, renew and maintain subscriptions and warranties.
- Maintain and update agency filing systems; organize, file and scan documents.
- Act as a liaison with partnering agencies. Facilitate and coordinate participation in internal and external programs/activities.
- Prepare and collate materials for meetings, trainings, and licensing reviews, audits and visits.
- Maintain and update agency contact lists. Compose and maintain routine agency correspondence.
- Facilitate routine and required maintenance of office equipment.
- Facilitate routine and required maintenance related to the Intermediate Care Facility (ICF) homes and agency vehicles.
- Perform routine safety inspections of the Intermediate Care Homes.
- Provide staffing support to Program Supervisors as required.
- Other duties as assigned by Administrative Staff/Supervisor.
- Post high school education and prior administrative support work preferred.
- Strong computer skills, to include proficiency with Microsoft Office.
- Valid CA Driver’s License, clean driving record and a reliable, insured vehicle.
- Department of Justice (DOJ) fingerprint clearance, pre-employment Physical & TB Test.
- $26,000k annually plus benefit package
- Mileage Reimbursement
- Full-time benefits: PPO or HMO Medical, Dental, Vision, Pension Plan (employer/employee funded), Employee Assistance Program (EAP), Paid Leave – Vacation, Sick and Holidays
- A friendly, professional and casual environment
To apply, submit resume and cover letter to:
humanresources@serracenter.org
