Job Opening - Community Services Specialist - Ohlone College - Must apply by 01/10/2014

EMPLOYMENT OPPORTUNITY Application may be obtained from: HUMAN RESOURCES, ATTN: Jennifer Druley 43600 Mission Blvd., Fremont, CA 94539-5847 Office: (510) 659-7353 Fax: (510) 659-6025 jdruley@ohlone.edu www.ohlone.edu/org/hr/jobs Ohlone Community College District COMMUNITY SERVICES SPECIALIST 12 month, 75%, Classified Position APPLICATION DEADLINE: Friday, January 10, 2014 at 5:00 PM Salary Range 30: $19.40 - $24.62 hourly *Salary and benefits prorated based on FTE percentage POSITION: Under direction of the Director of Community Education and Workforce Development, or designee, plans, implements, coordinates, and operates community services programs; and performs a variety of clerical duties. IDEAL CANDIDATE: The successful candidate will have the exceptional customer service skills, both verbal and written, and be able to communicate with a variety of individuals. They will enjoy working in a team environment, and have the capacity to learn and adapt to new and different situations and develop positive working relationships. The candidate will have strong computer skills with proficiency in using online software programs as well as being able to multi-task, prioritize projects, manage time effectively, and be self-directed in the absence of supervision. Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students of varied backgrounds and learning styles, highly ethical, trustworthy, credible, loyal and is respectful of diverse views and opinions. The college has a firm commitment to environmental sustainability and looks to all employees to support this important goal. SUPERVISION EXERCISED: Exercises technical and functional supervision over student staff. ESSENTIAL DUTIES: The following duties are typical of those performed by employees in this job title; however, employees may perform other related duties.  Contact prospective instructors regarding program development and class outlines; review class proposals and instructors’ qualifications; establish contracts.  Prepare draft of scheduled course offerings including descriptions for community services schedule; prepare specialized promotional materials for programs and classes; arrange for publicity, brochures, press releases, and posters.  Assists with scheduling and maintaining classes, seminars, and workshops including the inputting of classes within the department registration management system. Supports the Director to coordinate and assign dates, facilities and instructors for those educational offerings.  Assist and provide information to community services instructors; assist instructors on and off campus with registrations and validations for continuing education courses; advise instructors regarding class operations and procedures.  Record payments received; balance ledger; deliver monies to designated areas; maintain financial records for the annual report.  Monitor programs for cost effectiveness.  Assist Director in preparing purchase requisitions; receives and processes invoices and forwards for payment; tracks contract dates with vendors and advises Director on renewals as needed.  Develop and maintain working relationship with local civic and business organizations, local school districts, and with campus departments and personnel. 2 Ohlone Community College District An Equal Opportunity Employer  Provide exceptional customer service to faculty, students, staff, including responding to requests from the public for information regarding community services programs.  Maintain and renew licenses to operate special programs including continuing education, mace training (Department of Justice), and Traffic Violators School. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as required. LICENSE OR CERTIFICATE Possession of valid driver's license JOB RELATED QUALIFICATIONS Knowledge of:  Modern office procedures, methods and computer equipment.  Principles of budget record keeping and budget report preparation.  English usage, spelling, grammar and punctuation  Integrated data base and spreadsheet computer programs.  Online registration management systems  Principles of public relations.  Pertinent Federal, State, and local laws, codes, and regulations. Ability to:  Plan, organize, and operate self-supporting programs effectively.  Perform a variety of administrative and clerical duties accurately and efficiently.  Respond to requests and inquiries from the public.  Work independently in the absence of supervision.  Understand and follow oral and written instructions.  Prepare clear and concise reports.  Communicate clearly and concisely, both orally and in writing.  Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.  Drive safely Skill to:  Operate modern office equipment including computer equipment and software including database programs. ILLUSTRATIVE EDUCATION AND EXPERIENCE: A typical way to obtain the above knowledge and skill is a combination of education and experience equivalent to: Education: An Associate of Arts degree or equivalent with major course work in liberal arts, public relations, office management, or a related field. Experience: Three years of community relations experience involving leadership responsibilities, administrative and clerical experience. Special Requirements: Essential duties require the following physical abilities and work environment: Ability to work in a standard office environment with some ability to travel to different sites; availability for evening and week-end work. 3 Ohlone Community College District An Equal Opportunity Employer HEALTH AND WELFARE BENEFITS * 1. Medical, dental, vision, life insurance, EAP and LTD 2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security) 4. Paid vacation 5. Paid sick leave 6. Paid holidays and district-paid floating personal days 7. Summer 4/10 schedule (Fridays off) 8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan 10. 457(b) Deferred Compensation Plan (employee contributes) 11. 403(b) Tax Shelter Annuity Plan (employee contributes) *Benefits will be prorated for positions less than 100% APPLICATION PROCEDURES Application packets must be submitted to the Human Resources Office by 5:00 p.m. on Friday, January 10, 2014. The College reserves the right to modify, rescind or re-advertise this recruitment at any time. 1. Completed Ohlone College application form. NOTE: An Ohlone Classified Application must be submitted and may be obtained from our website at http://www.ohlonejobs.com/. 2. Cover Letter 3. Current Resume 4. List of at least three Professional References including name, position, organization, phone number, email and their relationship to you. Materials submitted with your application will be considered for this opening only. All material submitted becomes District property and will not be returned. Incomplete application packets will not be considered. Forward your completed application and other required documents to: Ohlone College, Human Resources Office 43600 Mission Boulevard Fremont, CA 94539 Attn: Jennifer Druley, Senior HR Specialist or jdruley@ohlone.edu The District The mission of Ohlone College is to serve the community by offering instruction for basic skills, career entry, university The mission of Ohlone College is to serve the community by offering instruction for basic skills, career entry, university transfer, economic development, and personal enrichment for all who can benefit from our instruction in an environment where student learning success is highly valued, supported, and continually assessed. Ohlone College is a multi-campus single college district, serving the cities of Fremont, Newark and Union City located in the southeast area of San Francisco Bay. Enrollment is 12,000 per semester. The student population and surrounding communities represent a highly diverse population. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historic Mission San Jose. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology. 4 Ohlone Community College District An Equal Opportunity Employer Equal Opportunity Employer Ohlone Community College believes in a close relationship among students, faculty, staff, and community. The District is strongly committed to achieving staff diversity and has made a commitment to the principles of equal opportunity. The District encourages a diverse pool of applicants and does not discriminate on the basis of race, gender, ethnicity, national origin, ancestry, age, religion, marital status, disability, sexual orientation or disabled veteran status in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088. Conditions of Employment Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.