Administrative Assistant- MassMutual

POSITION: Administrative Assistant DESCRIPTION:  Fortune 100 Company  San Francisco Business Times –Best Places to Work in the Bay Area 2012 MassMutual Financial Group is a global, diversified financial services organization whose companies offer a broad portfolio of asset management and insurance products and services since 1851. Our objective is to build, promote, and continually create a diverse range of financial solutions tailored to the needs of our individual, corporate, and institutional clients. In the past few years, we have experienced tremendous growth and are looking for a professional administrative assistant to support our top producers. You will have the chance to make a positive impact on the agent’s business, and within the lives of their clients. This position is responsible for completing a wide variety of Administrative Support tasks and will report directly to the agent that he/she is assisting. The assistant is responsible for having a comprehensive understanding of the workings and processes of Life, Disability, and Long Term Care business as well as Annuities. In addition, this individual should have general computer and administrative knowledge in order to provide the administrative support needed and to be an effective member of the administration team. Must have working knowledge of Microsoft Office, including Word, Outlook and Excel. RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:  Answer telephone/greet clients, assist clients with inquiries as needed  Maintain client database/files and correspondence  Assist in Agency and/or Client Meetings  Tracking RSVPs, ordering office supplies and stationery  Maintaining agent’s weekly scheduling/calendar including confirming appointments  Coordinate travel when required  Completing word processing/spreadsheet projects; prioritize mail, perform filing, faxing, scanning and copying as needed  Assist agent with marketing projects as needed  Order and maintain marketing and sales supplies  Maintaining state licenses and company appointments on the agent’s behalf  Following up with Home Office/Agency Staff on pending application requirements REQUIREMENTS:  Must have an upbeat and positive attitude.  Must do things in a timely, professional, and accurate manner.  Excellent communication and interpersonal skills  High level of integrity and solid work ethic  Customer Service Minded  Highly organized and proactive  Good balance of efficiency and effectiveness in tight deadlines  Detail oriented  Mastery of Microsoft outlook suite: word, excel, outlook, PowerPoint, etc  General office/administrative skills: filing, typing, scheduling, faxing, copying, scanning, etc BENEFITS: $30,000 salary + Performance bonus opportunities Probationary period is 90 days from date of hire. Benefits become effective the 1st of the month following the 90 days probationary period. We offer Medical, Dental, Vision, Acupuncture and Chiropractic There is a 401k plan with a 3% employer match with a 3 year vesting period After the 90 day probationary period we offer: 2 weeks vacation (accrued annually after 90 days of continuous employment) 5 sick days (accrued annually) 2 Personal Days (1 available in first half of year, 1 available in second half of year) For further information or to apply, please contact: Brandon Au Vice President MassMutual San Francisco 2201 Walnut Ave, Suite #140 Fremont, CA 94538 510-789-2389